Limecraft Flow allows you to manage users on the level of the global account. In this article we review how to manage and add users on the level of the account.

Before you begin: to access this page, you must have permission to do so. This means that you need to be either the production admin or account admin.

To access the 'workflow overview', go to your Production Settings as shown below. You will find this section under 'Manage Production'.

To manage your team in Limecraft Flow, accessing the production settings in the top menu

In production settings, select the Team tab

Team members can collaborate on a Flow production. Depending on the permissions they are given in your production, team members will be able to view, ingest and log material, view scripts and stories and more.

1. Inviting team members to your production

Click on the caret next to your production name in the topmost navigation, and select ‘Team’ in the dropdown that opens.

To manage the production team in Limecraft Flow, you can also use the shortcut in the navigation bar

The team page lists your entire team and the rights they have in your production. Initially, you are the only team member. This is a bit sad, so click on the green invite button to start inviting more people to your production!

Once you do that, the invite dialog pops up. Enter the email address of the person you wish to invite. Multiple email addresses can be entered to invite many people at once: simply separate them by spaces or commas. You can add a personal message, then click next to set the role of the team member(s).

We provide a couple of standard roles but you can define new roles as appropriate. If you choose to add a new role you’ll have to pick a name and set the rights.

By default, a team member can do everything in your production. You can limit the actions a team member can perform by restricting his permissions. This way it’s easy to work in the same production with a large number of people. The set of permissions is quite fine-grained. You can define a precise security perimeter. For example, you can grant a user permission to add or edit material without the ability to delete material.

To save your changes and execute the access permissions, use ‘Send Invitation Email’. The invited people will now receive an email with a link to your production. When they accept the invitation their name will appear in the team overview. Until then, they will be listed as pending invitations. 

2. Changing roles of a team member

You can change roles of a team member by clicking on the pencil next to the team member’s name.  

3. Deactivating a team member

To deactivate a team member, click on the red X-sign next to the team member’s name.  

4. Editing a custom role

Scroll down to the 'Roles' box and click on the pencil symbol to edit a custom role.