You can use Limecraft Transcriber to create transcripts for your audio and video in minutes. We keep the transcription in sync with the media, word-for-word, so a text selection in your transcript will always correspond to proper IN and OUT points in your media. This makes it easier for you to select quotes and fragments later on.

Note: If you are only interested in automatic transcription, read on below.

1. How to enter the Transcriber application

Find the Go to transcript action on a clip thumbnail and click it.

When you open the Transcript for a clip which has not been transcribed, you’ll see a window similar to the one below:

At this point, you have three options:

- In case the audio and the quality of the speaker are good enough, you can use the first option start automatic transcription (see point 3 below). 

- If you have an existing text file that contains the (non timed) transcription, you can use the second option in order to get a timed transcription.

-If you want to start writing your transcript from scratch, you can use the third option (see point 2 right below).

2. Manual transcription 

If you click the third option as seen in the screenshot above, a blank transcript appears:

At the top left corner, you see the VIEW | EDIT toggle. Click ‘EDIT’ to edit your transcript. Some extra buttons appear in the player controls at the bottom of the screen.

2.1 How to start Writing

To write the transcript, we will “record” time ranges and provide text for them.

Let’s explain that a bit more. Play your video with the basic player controls. When you hear something you want to transcribe, press the SET IN button. The player starts playing and the following dialog pops up:

After a few spoken words, press the SET OUT button. Type the words you heard, and press confirm. That’s it! You just added your first words to the transcript, and they all have timecodes linked to them. The start of the first word corresponds to the IN timecode of the dialog, the end of the last word corresponds to the OUT of the dialog, and all words in between get interpolated between those.

Now click the SET IN button again to start recording a new time range (which starts at the OUT of the last added range) and repeat the same process. While the dialog is open, you can tweak the timecodes by typing a new timecode, or by moving the playhead and pressing SET IN (to change the IN timecode) and SET OUT (to change the OUT timecode).

To get the most out of the transcriber, use it via its shortcuts F9 (or fn+F9 on a Mac) to SET IN, F10 (fn+F10 on a Mac) to SET OUT and Enter to confirm the dialog. No mouse needed!

2.2 Shortcuts, shortcuts, shortcuts!

We strongly advise using the shortcuts to control the player and setting IN and OUT points. We use the F1, F2, … keys on your keyboard. So pressing the F9 key on your keyboard will have the same effect as clicking the SET IN button on the screen. Using these shortcuts will maximise your transcription speed.

If you are using a mac (and on some other devices), the shortcut is fn+F1, fn+F2, … So you have to press and hold the fn key while pressing the F1 key (and similar for F2, F3, …). As this is a bit clunky, you might consider configuring your Mac to use F1, F2 etc. as standard function keys as explained here.

2.3 Navigating and correcting the transcript

We explained above how to add timed text to our transcript. What happened behind the scenes is we took the in-point (where you clicked SET IN) and the out-point (where you clicked SET OUT) and assigned that to the start of the first word and the end of the last word you typed. Then we guessed the timing of the other words, so all words get linked to a position.

When you play your media, you’ll see the spoken word will be highlighted in the transcript text. It is also possible to seek the player to a given word in the transcript by clicking the word while holding down Ctrl (Cmd if you’re using Mac).

2.3.1 Changing the text of a selection

You can put your text cursor in the transcript and type to correct some small mistakes. However, we don’t recommend typing large chunks of text online, as the timecode link will become less and less accurate. It is better to select the wrong text, and use the “Edit text of selection” tool.

Select some words in the transcript. You’ll see some blue buttons at the bottom become active:

Click the “Edit text of selection” button (the pencil icon). A familiar dialog pops up:

Type the correct text and press the Confirm button (shortcut Enter). The text will be replaced in your transcript, but the timing of the first and last words remain the same.

2.3.2 Changing the timing of a selection

Sometimes you want to tweak the exact timing of some words. Select some text in the transcript, and press the “Change timing of selection” button at the bottom of the screen (the clock icon). This dialog pops up:

Change the IN and OUT timecode as desired. Press the Preview button, you should end up hearing the text you selected in the transcript.

The “each word has the same duration” button will distribute the available time between IN and OUT evenly over all words (recommended). If you uncheck this box, the words which were longer before using the tool will still be longer after using the tool.

Note: Changing the timing of a selection can introduce a timing overlap with other words in the transcript. The application will notify you about this. When confirming the change, the overlapped words will be removed from your transcript.

2.4 Speakers

Each paragraph in your transcript has an associated speaker. We default to names like ‘Speaker 1’, but you can change the speaker by clicking them and typing a different name:

While typing, you might see a dropdown appear with speaker suggestions. This is a nice way to keep your speaker names consistent.

For multiple paragraphs spoken by the same speaker, we don’t show the speaker name so as not to disturb the flow of the transcript. To reveal the speaker name, either use the F4 button or shortcut, or click the coloured line in front of the paragraph.

2.4.1 Bulk speaker rename

You can change the name of a given speaker (in all paragraphs spoken by this speaker) using the Edit Speakers tool. The tool is launched using the button at the top of the transcript text

The following dialog appears:

With the tool, you can navigate through all speakers using the big grey buttons on the left and right side of the dialog, and give them a name. After giving a speaker a name, don’t forget to press the ‘Save Speaker Name’ button.

To help you identify the speaker, a paragraph of text spoken by this speaker is highlighted in the transcript. You can press the ‘Listen’ button to start playing the paragraph in the video player. Press the ‘Next paragraph’ button to listen to another paragraph spoken by the speaker.

3. Use automated speech recognition

Limecraft Flow’s transcript editor is also integrated with our powerful automatic transcription engine. Instead of creating a transcript manually, you can let our services do the work for you.

Open the transcript editor on a clip that doesn't have a transcript yet. It looks like the image below:

Before you hit “CONVERT AUDIO TO TEXT”, please make sure to indicate the main language above.

Automatic transcription might take a while depending on the length of your material. You don’t have to keep the page open for the automatic transcription to continue. When the automatic transcription has finished, the right side of the screen will display the transcription:

Please bear in mind that machine transcription can be prone to errors, depending on the quality of the audio. So in case you need an accurate transcription, we recommend you spend some time reviewing and correcting before using it.

To do so, switch to the edit mode by clicking the EDIT button above the transcript text. Each word is synced to a position in the video. Clicking a word while holding down the Ctrl key will seek the player to that position.

You can simply edit the transcript like you would do in a text editor. The software will keep the link with the timecode positions in your media intact. To correct more than simple typos, we recommend using the “Change text of selection” tool.

4. Mark quotes

If you want to use the transcript to mark interesting parts and create quotes, click the VIEW button. Also make sure that the subclips sidebar is visible by clicking the subclips button in the top right corner:

The interface now contains a player at the left, the subclips sidebar at the right and the transcript in the middle.

Note: The player controls and the subclips sidebar are explained in detail here. This article is about using the transcript text to create subclips.

Creating a new subclip using the transcript is as easy as marking the text in the transcript, and then clicking the ‘add subclip’ button.

3The timing is filled in automatically, and the quote is included. You can add a description with tags and mentions as usual.

5. Change your work area

At the top right corner of the application, you’ll find the help buttons and some toggles to show or hide panes in the application.

Go ahead and try clicking some of the buttons. Click the button again to revert the action. For example, you can hide the video if you have a small screen or if you just prefer it that way.

The help button on the far right will show a menu with a ‘talk to us’ option. Click it to get in touch! We like to help you out if you get stuck for some reason, and we like to hear your experiences with the application!

Download Transcriber Cheat Sheet

Download the cheat sheet, print it, and hang it on your wall!