The Sharing application embedded in Limecraft Flow allows users to easily and securely share individual clips or collections of material with third parties without granting them full access in their Workspace. 

This article explains how you can collaborate on shared material by reviewing, approving and uploading material by the use of a shared link.

Accessing Content via Limecraft Shared Link

Limecraft Sharing functionality gives the option to invite an external collaborator to share a selection of material on a Limecraft workspace. This can happen via an email containing the link, or via another communication channel. The configuration when creating the link determines the security level and permissions to the material. 

Picture showing an overview page of Limecraft Share with shared material from a Limecraft Workspace.

In case the producer of the shared link set up authentication, you may need to provide your name and/or a password to access the content.

Limecraft screenshot showing how to provide a given password before you can access any shared material securely with a password.

Grid or List View

When viewing material with the Shared Link, you can choose to organise the clips in a grid or list view. Select your prefered option in the upper left corner of the share page.

Picture of a grid view to Limecraft share page.

Picture of a list view of Limecraf tshare page.

Review Status

In case material is shared for the purpose of review and approval, you can do so by setting the status of each clip.

You can set the Review Status on the right side of the rows when using the list view.

Picture of the Limecraft share page showing where to select the Review status.

When using the grid view

  • Open the clip by clicking on it.
  • Select the Review Status from the dropdown list in the right upper corner.

Picture showing how you can set the review status via a Limecraft Share on a material shared with a link from Limecraft Workspace.

Sort options

On the right upper part of the share page, there is a sort function to select to order the material.

Picture of the sort options to order the material displayed on the share page of shared material from Limecraft Workspace.

The material can be organized for example in alphabetic order, based on the time code or duration. 

Toggling the timecode

When using the player it is possible to toggle between different types of timecode representation. 

  • Click the video of choice.
  • Below the video and the player bar, click the arrow to expand a dropdown list.
  • Select the preferred option: Default timecode, SMTP timecode or Frames.

Picture of the timecode selection for Limecraft Share page.

  • Default - the default format mm:ss. The first frame will always be shown as 00:00. Offset is not included.

  • Timecode - The (SMPTE) timecode as we show it in Flow. hh:mm:ss:ff format. Offset isincluded.

  • Frames - the frame number. Offset iis ncluded.

Offset included means the first frame of the video can have a non-zero representation. 

The offset present in the media metadata is used to add an offset.

When there are comments, the related timecodes will switch based on the timecode which is selected.


Collaborate with the team members and other collaborators with comments by adding pinned and unpinned comments. 

Pinned comment

Picture showing how to add comments pointing to a particular frame and location on the screen with Limecraft Share.

  • Add a pinned comment by clicking on the desired location on the screen to attach the comment. The circle on the screen points to the exact location where the comment is intended.
  • Type your comment in the text bar below the picture. 
  • Save your comment by clicking outside the text field or pressing shift + Enter. 

The comments panel on the ride side of the page displays all the comments and replies. 

The avatars above the player bar signal frames of the video where there is a comment. 

Unpinned comment

You can also start typing in the commenting text box under the player to add unpinned comments. Currently these comments are automatically pinned at the center of the screen.

Picture showing how to leave an unpinned comment with Limecraft Share.

Replying comments

Picture showing how to reply on comments with Limecraft Share.

You can reply on a comment in the comments panel by clicking on the reply arrow in the upper right corner of the comment. 

NOTE: A comment that was created on the share page can only be replied via the shared link not on the Limecraft Production Workspace.

To reply a comment originating from the shared link, click the link 'View in share to reply' to be guided to the same view in share.

Picture showing that you cannot reply a comment originating from share directly on Limecraft Workspace.

Reply in share. 

Picture showing the view after clicking a link to the comment in share for replying.

Collaborate with mentions and replies

You can use the @ character to reveal a list of people to mention and draw their attention to your comment. The list will contain users with access to the share. Mentioning a user will send them an email notification with a link to your comment.

Use Hashtags

Using hashtags is a great tool to collect important metadata which can be used on the Limecraft Workspace to search media containing specific keywords.

The below example uses a hashtag #rainbow. 

Picture showing how to add hashtags on comments with Limecraft Share.

The search word 'rainbow' shows all the clips and subclips containing this keyword on the library on the Limecraft Workspace.

Picture showing how hashtags can be used as important metadata for searching material on Limecraft Workspace with the use of a keyword.

Download and upload material

Depending on the share configurations and permissions, you might have the option to download and/ or upload material.

Downloading a clip

Picture showing how to download an individual clip via Limecraft Share.

You can download an individual clip by clicking the download icon on the thumbnail.

Downloading all clips 

Picture showing how to download all clips from a Limecraft Share.

You can download all clips with the selection on the upper right corner of the overview page. This will create a zip file containing all the clips. The versions that are available for download depend on the configuration settings of the share.  


Upload material using the selection on the upper right corner on the page. 

Picture showing how to upload content via Limecraft Share.

At the background the material is uploaded to the sdhared collection on the Limecraft Workspace. 

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